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TOM: Meeting Intelligence That Compounds

Challenge

You took notes. Maybe you got an auto-summary. Three months later you need to remember what was decided in that call with that client, and you have nowhere to look except a folder of recordings you're not going to sit through.

Most meeting tools solve one meeting at a time. Record, transcribe, summarize, done. None of them help with the harder problem: thinking across dozens of meetings and making actual use of what was decided.

Solution

TOM records using Apple's ScreenCaptureKit — no bot joins the call, nothing leaves your device. Transcription runs through your own OpenAI key. The data stays on your Mac.

After each call: a summary with action items, decisions, TL;DR. That's the baseline. The real thing is cross-meeting search — ask a question across your entire meeting history and get cited answers with timestamps pointing back to the exact moment in the video.

Month 1 is useful. Month 6 is a different tool entirely.

Results

Search across your entire meeting history Not just the last call — every decision, every commitment, every context point, going back as far as you've been recording.

No privacy tradeoffs No bot in the call. No data sent to our servers. Your OpenAI key means we never see your transcripts.

Two studios, one problem

TOM started as an internal fix. Both Optimotion and Automatics were running into the same wall — meetings happening, decisions made, nothing findable three weeks later.

We built it for ourselves first. It's still what we both use daily.

What's included

  • Local recording via ScreenCaptureKit — other participants don't know
  • Your OpenAI key, your data — we never see it
  • Auto summaries after every call: action items, decisions, TL;DR
  • Cross-meeting Q&A with citations and timestamps
  • $60 one-time, no subscription

macOS 13+. Direct download, Apple-notarized.

Ready to Start Building?

Start with the Discovery Sprint. One week, $800 — we map your workflows, find where time and money are being lost, and give you a concrete action plan. Most clients continue from there.

Book a Free Call